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Provider dashboard

The provider dashboard is the staff-facing surface of Veridian Motion at /auth (sign-in) and /dashboard (signed-in workflow). Licensed PTs retain clinical authority — AI output is triage support only and does not reach inmates until reviewed.

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Sign-in and first login

Staff sign in with:

1. Work email and password
2. TOTP MFA — six-digit code from an authenticator app (/mfa)

On first login, staff must enroll an authenticator app before accessing the dashboard. An admin grants roles at /staff and may reset MFA (break-glass) when a device is lost. See Roles and access and Getting started.

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Patient roster

The dashboard provides a searchable, filterable patient roster of enrolled inmates. From the roster, staff open individual patient records for assessment history, messaging, and review.

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Enroll patient

Administrators use Enroll patient to:

1. Create the inmate account in Veridian Motion
2. Receive the inmate number and initial PIN to hand to custody staff
3. Direct the inmate to the kiosk for intake

Staff reset inmate PINs from the patient record when credentials must be reissued. The new PIN is shown once for handoff.

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Unassigned submissions queue

New submissions appear in an unassigned submissions queue until an admin assigns the case to a PT. See Status and workflow for the full status map and transitions.

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Assessment review

Opening an assessment shows:

• Complaint and body-map selections
• Follow-up Q&A responses
• Posture photos — loaded via short-lived signed URLs (five minutes) after authorization
• AI findings — observations and hypotheses, with a prominent red-flags “review first” callout (non-diagnostic)
• Draft exercise plan — graded bodyweight exercises from the exercise-media library; PT may edit before release
• PT notes — clinical documentation; mark shared with inmate only when appropriate for the inmate to read
• Model transparency — which LLM produced the AI output (“Generated by …”)

The PT updates status and marks the assessment reviewed when ready. Until then, nothing from AI or the draft plan is visible to the inmate.

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Releasing the exercise plan

When marking reviewed, the PT confirms the edited exercise plan — bodyweight exercises with library images/video and instructions — is ready for inmate viewing. Inmates see the approved plan in My plan / progress only after this step. Use needs_followup if more information is required before release; see Messaging.

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Tools

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AI note summarization

PTs may use AI note summarization to draft documentation from assessment context. Summaries require PT review before they become part of the record.

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PDF export

Export a plain PDF of an assessment for records or handoff. PDF generation occurs server-side; content reflects the reviewed assessment state.

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Allowlisted email

Send the assessment PDF only to an allowlisted email address configured for your deployment. A BAA-covered email provider is required before sending real PHI in production. Until configured, use PDF download within the secured dashboard only.

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Secure messaging

Internal messaging between the care team and the inmate — append-only, monitored, no external egress. See Messaging for workflow and custody considerations.

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What’s next